Maareeyaha Xafiiska

Taariikhda La dhajiyay: 6/13/2025
Nooca Booska: Ka-dhaafitaanka Mushaharka-waqtiga-buuxa ah
Goobta: Iyada oo ku saleysan Xarunta Guusha Mashruuca ee Minneapolis, MN

We are looking for an Office Manager to join our growing team at Project Success. Project Success is a youth development nonprofit organization that helps students connect to their purpose. We work with more than 16,000 6^th-12^th grade students and their families annually and have more than 225,000 alumni around the world. Learn more at projectuccess.org. 

The Office Manager is responsible for overseeing the daily operations of Project Success’ headquarters at 1 Groveland Terrace. This role ensures the smooth functioning of the building and office space, manages office supplies and technology assets, coordinates maintenance and repairs with vendors and contractors, and serves as a first-line problem solver for IT and building issues. The Office Manager is responsible for the day-to-day upkeep and organization of office and common areas to ensure they remain clean, functional, and welcoming between scheduled cleaning and vendor visits. This role plays a key part in creating and maintaining a safe, accessible, and inclusive office and building environment that supports the needs of staff, students, and guests. 

This role reports to the Director of Administration and is part of the Administrative team at Project Success.  

This role requires strong attention to detail, excellent organizational skills, and a high level of resourcefulness. The ideal candidate appreciates the consistency of routine but can adapt quickly to shifting priorities and emerging needs. They take pride in maintaining organized, welcoming spaces and ensuring that office and building operations run smoothly. They are tech-savvy, proficient in Microsoft 365, and confident in troubleshooting basic technology issues. They excel at keeping accurate records, managing information systems, and clearly communicating updates related to office and building needs. They are able to work independently, take initiative to proactively support office needs, and build strong working relationships with vendors and staff to support a well-functioning, welcoming, and accessible office environment. 

Waajibaadka Shaqada Muhiimka ah 

Building and Office Management

• Conduct thorough daily walkthroughs (opening, mid-day, and closing) to ensure cleanliness, organization, and presentation of all interior and exterior spaces
• Maintain building safety and security systems, including key/keycard access, intercoms, emergency plans, and compliance protocols
• Manage deliveries and greet visitors using the intercom and entry systems, helping to create a warm and inviting first impression
• Respond quickly and thoughtfully to office and building issues, identifying and implementing proactive solutions
• Ensure the office remains a safe, comfortable, accessible, and welcoming environment for staff, students, and visitors
• Manage vendor and contractor relationships, coordinating preventative maintenance, inspections, and timely repairs
• Manage digital and physical records for building operations, including vendor details, equipment and appliance records, and maintenance schedules
• Develop and communicate clear office and building information and processes for staff
• Manage internal space use including meeting rooms, common areas, and staff kitchens
• Support logistics for meetings, events, and programs hosted at the building
• Provide occasional support outside regular business hours for urgent building-related matters

IT Management and Coordination

• Serve as the internal liaison for IT needs and manage the relationship with the external IT support vendor
• Provide timely and solution-focused IT support to staff, ensuring minimal disruption to their workflow
• Track and coordinate on-site and remote IT support hours; troubleshoot basic issues and escalate complex matters as needed
• Set up employee workstations and technology for new hires and staff transitions
• Manage technology assets, working with the Director of Administration to support technology strategy for organization

Supplies & Administrative Management

• Order, stock, and organize inventory of general office, cleaning, and maintenance supplies
• Maintain organized inventories of branded merchandise and technology items
• Run local errands (e.g., bank, post office, retail) to support business operations as needed
• Order supplies for programs, teams, and events as needed
• Assist with staff and administrative meetings coordination, preparation, and clean-up
• Assist with organization-wide events, mailings, and special projects as assigned

Waajibaadka kale ee loo xilsaaray

Himilada, Aragtida & Qiimaha + Ka mid noqoshada, Kala duwanaanta, Sinnaanta, iyo Helitaanka

Waxaan raadineynaa shaqsiyaad xiiseeya guusha ardaydeena oo wadaaga hadafka, aragtida, iyo qiyamka PS. 

Hawlgalka: Guusha Mashruucu waxay dhiirigelisaa oo ku dhiirigelisaa dhalinyarada inay ku riyoodaan mustaqbalka, waxay ka caawisaa inay qaadaan tillaabooyin ay ku gaadhaan halkaas waxayna siisaa agabka ay u baahan yihiin si ay u gaadhaan himiladooda. 

Aragtida: Ilmo kasta oo gala dugsiga dhexe waxa uu dugsiga sare ka qalin jebin doonaa qorshe mustaqbal oo uu leeyahay xirfad iyo kalsooni uu ku qaadan karo inta ka dhiman noloshooda. 

Qiimaha: 

Carruurtu Marka hore!	Ku-tiirsanaanta, Kalsoonida, iyo Kalsoonida
Deegaanka Aan Xukunka ahayn	rabitaanka Kobaca iyo Isbeddelka
Jacaylku waa furaha	Samee cilaaqaad caafimaad qaba
Isgaarsiin cad oo furan	Sustain Excellence

Ballanqaadka Ku-Dridda, Kala-duwanaanta, Sinnaanta, iyo Helitaanka (IDEA):  
Guusha Mashruucu waxa ay ku dadaalaysaa in ay ku xidho ardayda ujeeddooyinkooda iyaga oo abuuraya barnaamijyo si dhab ah ugu adeega ardaydeena iyo qoysaskeena. Waxaan aragnaa Guusha Mashruuc halkaas oo ka mid noqoshada, kala duwanaanta, sinnaanta, iyo helitaanku ay si buuxda ugu dhex jiraan wax kasta oo aan samayno. Waxaan nahay urur si qoto dheer u daneeya ardayda, qoysaska, iyo bulshada, wadaaga qiyamkayaga, oo ay ka go'an tahay ku dhaqanka shaqada socota ee ka hortagga cunsuriyadda iyo mabaadi'da IDEA. 

Waxbarasho, Khibrad, iyo Xirfado

Fadlan ogow in iyada oo shahaadooyinkan hoose la doorbidayo booskan, kama fileyno in qof keliya uu qasab ku haysto dhammaan shayada liiska ku qoran. Waxaan aad ugu dhiirigelinaynaa dadka leh heerar waxbarasho, khibrad iyo xirfado kala duwan inay codsadaan booskan.

• Shahaadada koowaad ee jaamacadda ama 4+ sano oo khibrad la mid ah (ama isku darka tababar, waxbarasho, iyo waayo-aragnimo bixiya aqoonta iyo kartida loo baahan yahay)
• 4+ years experience in administrative, building, IT, reception, or office roles
• Tech-savvy and proficient with Microsoft 365 – Outlook, Word, Excel, PowerPoint
• Excellent problem-solving abilities, resourcefulness, and initiative
• Strong communication skills and ability to maintain effective working relationships
• Detail-oriented, highly organized, and dependable
• Takes pride in maintaining organized and welcoming working spaces
• Appreciative of routine, along with ability to manage multiple priorities and pivot to assist with time-sensitive needs
• Self-motivated, ability to work with minimal instruction and supervision

Shuruudaha Shaqada

• Waa inuu haystaa shatiga darawalnimada oo sax ah iyo caymis baabuur
• Ability to sit and/or stand, and bend over for prolonged periods, including movement up and down stairs and throughout office and building and at events
• Must be able to lift 25 pounds consistently, and up to 75 pounds on occasion

Faahfaahinta booska

This position is a full-time, salaried exempt position, with a regular in-office schedule Monday-Friday from 8:00AM-4:30PM or 8:30AM-5:00PM, including a thirty-minute break for lunch. Some schedule adjustments, including coming in early or staying late, evenings, and weekends will be necessary to deal with building or office issues, or programs or events at the office that require additional administrative support. This position does not have remote work flexibility due to the nature of the job responsibilities.

Xidhmada magdhowga waxa ka mid ah kuwan soo socda:

• $54,000-$60,000 annual salary
• Fasax deeqsinimo leh
• Caymis caafimaad oo heer sare ah oo qiimo jaban laga jari karo (PS ayaa bixisa 100% ee qiimaha caymiska bishii)
• Caymiska Ilkaha iyo Aragga oo heer sare ah (PS ayaa bixisa 100% ee qiimaha caymiska bishii)
• Naafanimada Muddada Gaaban iyo Caymiska Nolosha (PS ayaa bixisa 100% ee qiimaha caymiska bishii)
• Qorshaha hawlgabka ee SIMPLE IRA oo wata ilaa 3% ciyaar
• Baarkin bilaash ah xafiiska PS

Si aad u Codsato

Fadlan iimayl u dir kuwa soo socda apply@projectsuccess.org with a subject line including the name of the position, addressed to Caitlin Mensing, Director of Administration:

• Dib u bilaw 
• Warqadda Daboolka 
• Tixraacyo 
• Halka aad naga maqashay iyo/ama aad ka heshay shaqada la soo dhejiyay 

Guusha Mashruuca waxaa ka go'an in la dhiso koox kala duwan oo loo dhan yahay. Waxaan si adag ugu dhiirigelinaynaa musharixiinta ka kala yimid asalyo kala duwan iyo heerar khibradeed inay codsadaan!