Executive Assistant

Taariikhda La dhajiyay: 6/13/2025
Nooca Booska: Ka-dhaafitaanka Mushaharka-waqtiga-buuxa ah
Goobta: Iyada oo ku saleysan Xarunta Guusha Mashruuca ee Minneapolis, MN

We are looking for an Executive Assistant to join our team at Project Success. Project Success is a youth development nonprofit organization that helps students connect to their purpose. We work with more than 16,000 6^th-12^th grade students and their families annually and have more than 225,000 alumni around the world. Learn more at projectuccess.org.

The Executive Assistant provides high-level administrative and logistical support to the Executive Director. This role supports the Executive Director with scheduling and meeting coordination, drafting internal and external communications, organizing and maintaining records and information systems, and supporting financial and data entry processes for the organization. The Executive Assistant plays a vital role behind the scenes, ensuring that the Executive Director has the tools, resources, and information they need in their day-to-day work.

This role reports to the Executive Director and is part of the Administrative team at Project Success.

The ideal candidate is an organized, dependable, and proactive individual with strong administrative support experience. They are an excellent communicator, both written and verbal, with sound judgment and the ability to handle sensitive information with care and discretion. This individual is comfortable coordinating schedules, executing logistics, and completing data entry tasks with accuracy and efficiency. They bring a high level of technical proficiency, attention to detail, and follow-through to their work while being quick to respond to shifting needs and priorities. They approach their work with integrity and take pride in ensuring that others have what they need to succeed.

Waajibaadka Shaqada Muhiimka ah 

Executive Support

• Coordinate meetings for the Executive Director’s calendar, including scheduling, logistics, preparing materials, and sending reminders
• Support meeting follow-up by taking notes as requested, drafting post-meeting communications, and tracking action items to completion
• Assist the Executive Director in managing workflows, priorities, and project deadlines
• Monitor and triage incoming requests and communications, flagging items that require timely attention
• Draft and proofread communications for the Executive Director’s review and approval before sending
• Coordinate travel arrangements, including booking flights, lodging, and transportation
• Prepare meeting materials and presentations, and support the planning and execution of executive meetings and events

Administrative & Technology Support

• Set up and maintain meeting spaces for the Executive Director, ensuring they are equipped and welcoming including preparing beverages, food, and supplies as needed
• Run occasional local errands (e.g., lunch pick-up, mail drop-off, purchasing supplies) to support day-to-day needs
• Provide logistical and administrative support for internal and external events
• Support Executive Director’s use of digital tools and technology platforms including Microsoft Office Suite (Outlook, SharePoint, OneDrive, etc.) and Zoom, both on desktop and mobile
• Support technology needs for the Executive Director and problem-solve for any technology issues

Records & Information Support

• Maintain accurate and up-to-date contact lists, calendars, and email lists
• Support updates to the development database (Raiser’s Edge), tracking key donor and partner interactions for the Executive Director
• Organize and maintain digital and physical filing systems for executive-level documentation and communications

Finance & Data Entry Support

• Complete day-to-day finance tasks, including invoice data entry, expense coding, and reconciling credit card statements
• Distribute monthly credit card statements and track staff returns and documentation
• Support the Executive Director’s ability to manage financial processes for their team, including printing budget reports, reimbursement/credit card approvals, etc.
• File and organize financial records in coordination with the Director of Administration

Waajibaadka kale ee loo xilsaaray

Himilada, Aragtida & Qiimaha + Ka mid noqoshada, Kala duwanaanta, Sinnaanta, iyo Helitaanka

Waxaan raadineynaa shaqsiyaad xiiseeya guusha ardaydeena oo wadaaga hadafka, aragtida, iyo qiyamka PS. 

Hawlgalka: Guusha Mashruucu waxay dhiirigelisaa oo ku dhiirigelisaa dhalinyarada inay ku riyoodaan mustaqbalka, waxay ka caawisaa inay qaadaan tillaabooyin ay ku gaadhaan halkaas waxayna siisaa agabka ay u baahan yihiin si ay u gaadhaan himiladooda. 

Aragtida: Ilmo kasta oo gala dugsiga dhexe waxa uu dugsiga sare ka qalin jebin doonaa qorshe mustaqbal oo uu leeyahay xirfad iyo kalsooni uu ku qaadan karo inta ka dhiman noloshooda. 

Qiimaha: 

Carruurtu Marka hore!	Ku-tiirsanaanta, Kalsoonida, iyo Kalsoonida
Deegaanka Aan Xukunka ahayn	rabitaanka Kobaca iyo Isbeddelka
Jacaylku waa furaha	Samee cilaaqaad caafimaad qaba
Isgaarsiin cad oo furan	Sustain Excellence

Ballanqaadka Ku-Dridda, Kala-duwanaanta, Sinnaanta, iyo Helitaanka (IDEA):  
Guusha Mashruucu waxa ay ku dadaalaysaa in ay ku xidho ardayda ujeeddooyinkooda iyaga oo abuuraya barnaamijyo si dhab ah ugu adeega ardaydeena iyo qoysaskeena. Waxaan aragnaa Guusha Mashruuc halkaas oo ka mid noqoshada, kala duwanaanta, sinnaanta, iyo helitaanku ay si buuxda ugu dhex jiraan wax kasta oo aan samayno. Waxaan nahay urur si qoto dheer u daneeya ardayda, qoysaska, iyo bulshada, wadaaga qiyamkayaga, oo ay ka go'an tahay ku dhaqanka shaqada socota ee ka hortagga cunsuriyadda iyo mabaadi'da IDEA. 

Waxbarasho, Khibrad, iyo Xirfado

Fadlan ogow in iyada oo shahaadooyinkan hoose la doorbidayo booskan, kama fileyno in qof keliya uu qasab ku haysto dhammaan shayada liiska ku qoran. Waxaan aad ugu dhiirigelinaynaa dadka leh heerar waxbarasho, khibrad iyo xirfado kala duwan inay codsadaan booskan.

• Bachelor’s degree or 4+ years of similar experience (or a combination of training, education, and experience that provides the required knowledge and abilities)
• 4+ years of experience supporting a senior leader, preferably in a nonprofit or mission-driven organization
• Experience managing sensitive or confidential information with care and discretion
• Previous knowledge in Raiser’s Edge preferred
• Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks
• Excellent written and verbal communication skills; capable of drafting clear, professional correspondence
• High attention to detail and accuracy
• Tech-savvy and proficient with Microsoft Office Suite (especially Outlook, Word, Excel), SharePoint, OneDrive, and Zoom

Shuruudaha Shaqada

• Waa inuu haystaa shatiga darawalnimada oo sax ah iyo caymis baabuur
• Kartida fadhiga iyo/ama istaagida muddo dheer, oo ay ku jiraan dhaqdhaqaaqa kor iyo hoos jaranjarooyinka iyo guud ahaan jawiga xafiiska iyo dhacdooyinka
• Waa inuu awoodaa inuu kor u qaado ilaa 25 rodol mararka qaarkood iyo 50 rodol marmar

Faahfaahinta booska

This position is a full-time, salaried exempt, position. This role will require in-office work daily Monday-Friday at our headquarters in Minneapolis, with some flexibility for remote work. Details on schedule to be discussed in the interview process.

Xidhmada magdhowga waxa ka mid ah kuwan soo socda:

• $55,000-$64,000 annual salary
• Fasax deeqsinimo leh
• Caymis caafimaad oo heer sare ah oo qiimo jaban laga jari karo (PS ayaa bixisa 100% ee qiimaha caymiska bishii)
• Caymiska Ilkaha iyo Aragga oo heer sare ah (PS ayaa bixisa 100% ee qiimaha caymiska bishii)
• Naafanimada Muddada Gaaban iyo Caymiska Nolosha (PS ayaa bixisa 100% ee qiimaha caymiska bishii)
• Qorshaha hawlgabka ee SIMPLE IRA oo wata ilaa 3% ciyaar
• Baarkin bilaash ah xafiiska PS

Si aad u Codsato

Fadlan iimayl u dir kuwa soo socda apply@projectsuccess.org with a subject line including the name of the position, addressed to Adrienne Diercks, Founder and Executive Director:

• Dib u bilaw 
• Warqadda Daboolka 
• Tixraacyo 
• Halka aad naga maqashay iyo/ama aad ka heshay shaqada la soo dhejiyay 

Guusha Mashruuca waxaa ka go'an in la dhiso koox kala duwan oo loo dhan yahay. Waxaan si adag ugu dhiirigelinaynaa musharixiinta ka kala yimid asalyo kala duwan iyo heerar khibradeed inay codsadaan!