Tus Thawj Saib Xyuas Haujlwm

Hnub Tso Tawm: 6/13/2025
Hom hauj lwm: Kev zam nyiaj hli puv sij hawm
Qhov chaw: Raws li Project Success Headquarters hauv Minneapolis, MN

We are looking for an Office Manager to join our growing team at Project Success. Project Success is a youth development nonprofit organization that helps students connect to their purpose. We work with more than 16,000 6^th-12^th grade students and their families annually and have more than 225,000 alumni around the world. Learn more at projectuccess.org. 

The Office Manager is responsible for overseeing the daily operations of Project Success’ headquarters at 1 Groveland Terrace. This role ensures the smooth functioning of the building and office space, manages office supplies and technology assets, coordinates maintenance and repairs with vendors and contractors, and serves as a first-line problem solver for IT and building issues. The Office Manager is responsible for the day-to-day upkeep and organization of office and common areas to ensure they remain clean, functional, and welcoming between scheduled cleaning and vendor visits. This role plays a key part in creating and maintaining a safe, accessible, and inclusive office and building environment that supports the needs of staff, students, and guests. 

This role reports to the Director of Administration and is part of the Administrative team at Project Success.  

This role requires strong attention to detail, excellent organizational skills, and a high level of resourcefulness. The ideal candidate appreciates the consistency of routine but can adapt quickly to shifting priorities and emerging needs. They take pride in maintaining organized, welcoming spaces and ensuring that office and building operations run smoothly. They are tech-savvy, proficient in Microsoft 365, and confident in troubleshooting basic technology issues. They excel at keeping accurate records, managing information systems, and clearly communicating updates related to office and building needs. They are able to work independently, take initiative to proactively support office needs, and build strong working relationships with vendors and staff to support a well-functioning, welcoming, and accessible office environment. 

Lub luag haujlwm tseem ceeb 

Building and Office Management

• Conduct thorough daily walkthroughs (opening, mid-day, and closing) to ensure cleanliness, organization, and presentation of all interior and exterior spaces
• Maintain building safety and security systems, including key/keycard access, intercoms, emergency plans, and compliance protocols
• Manage deliveries and greet visitors using the intercom and entry systems, helping to create a warm and inviting first impression
• Respond quickly and thoughtfully to office and building issues, identifying and implementing proactive solutions
• Ensure the office remains a safe, comfortable, accessible, and welcoming environment for staff, students, and visitors
• Manage vendor and contractor relationships, coordinating preventative maintenance, inspections, and timely repairs
• Manage digital and physical records for building operations, including vendor details, equipment and appliance records, and maintenance schedules
• Develop and communicate clear office and building information and processes for staff
• Manage internal space use including meeting rooms, common areas, and staff kitchens
• Support logistics for meetings, events, and programs hosted at the building
• Provide occasional support outside regular business hours for urgent building-related matters

IT Management and Coordination

• Serve as the internal liaison for IT needs and manage the relationship with the external IT support vendor
• Provide timely and solution-focused IT support to staff, ensuring minimal disruption to their workflow
• Track and coordinate on-site and remote IT support hours; troubleshoot basic issues and escalate complex matters as needed
• Set up employee workstations and technology for new hires and staff transitions
• Manage technology assets, working with the Director of Administration to support technology strategy for organization

Supplies & Administrative Management

• Order, stock, and organize inventory of general office, cleaning, and maintenance supplies
• Maintain organized inventories of branded merchandise and technology items
• Run local errands (e.g., bank, post office, retail) to support business operations as needed
• Order supplies for programs, teams, and events as needed
• Assist with staff and administrative meetings coordination, preparation, and clean-up
• Assist with organization-wide events, mailings, and special projects as assigned

Lwm cov dej num raws li tau muab

Lub Hom Phiaj, Lub Zeem Muag & Qhov Tseem Ceeb + Kev suav nrog, ntau haiv neeg, kev ncaj ncees, thiab kev nkag mus tau

Peb tab tom nrhiav rau cov tib neeg uas mob siab rau kev ua tiav ntawm peb cov tub ntxhais kawm thiab qhia txog lub luag haujlwm, lub zeem muag, thiab qhov tseem ceeb ntawm PS. 

Lub hom phiaj: Txoj Haujlwm Ua Tau Zoo txhawb nqa thiab txhawb cov tub ntxhais hluas kom npau suav txog yav tom ntej, pab lawv ua cov kauj ruam kom mus txog qhov ntawd thiab muab cov cuab yeej uas lawv xav tau kom ua tiav lawv lub hom phiaj 

Lub zeem muag: Txhua tus menyuam nkag mus rau hauv tsev kawm theem nrab yuav kawm tiav high school nrog txoj kev npaj rau lawv lub neej yav tom ntej thiab muaj kev txawj ntse thiab kev ntseeg siab uas yuav coj lawv mus rau hauv lawv lub neej. 

Tus nqi: 

Cov me nyuam thawj!	Dependability, Reliability, thiab Trust
Ib puag ncig tsis txiav txim	Txaus siab rau Loj hlob thiab Hloov
Kev hlub yog tus yuam sij	Txhim kho kev sib raug zoo
Clear thiab Qhib Kev Sib Txuas Lus	Sustain Excellence

Kev cog lus rau kev suav nrog, ntau haiv neeg, kev ncaj ncees, thiab kev nkag tau (IDEA):  
Qhov Kev Ua Haujlwm Zoo sib zog los txuas cov tub ntxhais kawm rau lawv lub hom phiaj los ntawm kev tsim cov programming uas pab tau rau peb cov tub ntxhais kawm thiab tsev neeg. Peb xav txog qhov Kev Ua Haujlwm Zoo uas suav nrog, ntau haiv neeg, kev ncaj ncees, thiab kev nkag mus tau zoo tag nrho rau hauv txhua yam peb ua. Peb yog ib lub koom haum uas mob siab rau cov tub ntxhais kawm, tsev neeg, thiab zej zog, qhia peb cov txiaj ntsig, thiab tau cog lus rau kev xyaum ua haujlwm tawm tsam kev ntxub ntxaug lwm tus thiab IDEA cov hauv paus ntsiab lus. 

Kev Kawm, Kev Paub, thiab Kev Txawj Ntse

Thov nco ntsoov tias thaum cov kev tsim nyog hauv qab no nyiam rau txoj haujlwm no, peb tsis xav tias ib tus neeg yuav tsum muaj tag nrho cov khoom teev tseg. Peb txhawb kom cov neeg muaj ntau yam kev kawm, kev paub, thiab qib kev txawj ntse los thov rau txoj haujlwm no.

• Bachelor's degree lossis 4+ xyoo ntawm kev paub zoo sib xws (los yog kev sib koom ua ke ntawm kev cob qhia, kev kawm, thiab kev paub dhau los uas muab cov kev paub thiab peev xwm xav tau)
• 4+ years experience in administrative, building, IT, reception, or office roles
• Tech-savvy and proficient with Microsoft 365 – Outlook, Word, Excel, PowerPoint
• Excellent problem-solving abilities, resourcefulness, and initiative
• Strong communication skills and ability to maintain effective working relationships
• Detail-oriented, highly organized, and dependable
• Takes pride in maintaining organized and welcoming working spaces
• Appreciative of routine, along with ability to manage multiple priorities and pivot to assist with time-sensitive needs
• Self-motivated, ability to work with minimal instruction and supervision

Txoj Haujlwm Xav Tau

• Yuav tsum muaj daim ntawv tsav tsheb siv tau thiab kev tuav pov hwm tsheb
• Ability to sit and/or stand, and bend over for prolonged periods, including movement up and down stairs and throughout office and building and at events
• Must be able to lift 25 pounds consistently, and up to 75 pounds on occasion

Paub meej txog txoj haujlwm

This position is a full-time, salaried exempt position, with a regular in-office schedule Monday-Friday from 8:00AM-4:30PM or 8:30AM-5:00PM, including a thirty-minute break for lunch. Some schedule adjustments, including coming in early or staying late, evenings, and weekends will be necessary to deal with building or office issues, or programs or events at the office that require additional administrative support. This position does not have remote work flexibility due to the nature of the job responsibilities.

Cov nyiaj them poob haujlwm muaj xws li cov hauv qab no:

• $54,000-$60,000 annual salary
• Lub siab dawb them lub sijhawm so
• Kev pov hwm kev noj qab haus huv zoo heev nrog tus nqi qis (PS them 100% ntawm tus nqi them txhua hli)
• Kev Kho Hniav thiab Kev Pom Zoo Zoo Tshaj Plaws (PS them 100% ntawm tus nqi them txhua hli)
• Short-Term Disability thiab Life Insurance (PS them 100% ntawm tus nqi them txhua hli)
• SIMPLE IRA txoj kev npaj nyiaj laus nrog mus txog 3% match
• Chaw nres tsheb dawb ntawm PS chaw ua haujlwm

Thov

Thov email cov hauv qab no rau thov@projectsuccess.org with a subject line including the name of the position, addressed to Caitlin Mensing, Director of Administration:

• Rov pib dua 
• Daim Ntawv Pov Thawj 
• Cov ntaub ntawv 
• Qhov twg koj hnov txog peb thiab / lossis pom txoj haujlwm tshaj tawm 

Qhov project Success yog mob siab rau tsim ib pab neeg sib txawv thiab suav nrog. Peb txhawb nqa cov neeg sib tw los ntawm ntau yam keeb kwm yav dhau los thiab kev paub dhau los los thov!