Executive Assistant

Hnub Tso Tawm: 6/13/2025
Hom hauj lwm: Kev zam nyiaj hli puv sij hawm
Qhov chaw: Raws li Project Success Headquarters hauv Minneapolis, MN

We are looking for an Executive Assistant to join our team at Project Success. Project Success is a youth development nonprofit organization that helps students connect to their purpose. We work with more than 16,000 6^th-12^th grade students and their families annually and have more than 225,000 alumni around the world. Learn more at projectuccess.org.

The Executive Assistant provides high-level administrative and logistical support to the Executive Director. This role supports the Executive Director with scheduling and meeting coordination, drafting internal and external communications, organizing and maintaining records and information systems, and supporting financial and data entry processes for the organization. The Executive Assistant plays a vital role behind the scenes, ensuring that the Executive Director has the tools, resources, and information they need in their day-to-day work.

This role reports to the Executive Director and is part of the Administrative team at Project Success.

The ideal candidate is an organized, dependable, and proactive individual with strong administrative support experience. They are an excellent communicator, both written and verbal, with sound judgment and the ability to handle sensitive information with care and discretion. This individual is comfortable coordinating schedules, executing logistics, and completing data entry tasks with accuracy and efficiency. They bring a high level of technical proficiency, attention to detail, and follow-through to their work while being quick to respond to shifting needs and priorities. They approach their work with integrity and take pride in ensuring that others have what they need to succeed.

Lub luag haujlwm tseem ceeb 

Executive Support

• Coordinate meetings for the Executive Director’s calendar, including scheduling, logistics, preparing materials, and sending reminders
• Support meeting follow-up by taking notes as requested, drafting post-meeting communications, and tracking action items to completion
• Assist the Executive Director in managing workflows, priorities, and project deadlines
• Monitor and triage incoming requests and communications, flagging items that require timely attention
• Draft and proofread communications for the Executive Director’s review and approval before sending
• Coordinate travel arrangements, including booking flights, lodging, and transportation
• Prepare meeting materials and presentations, and support the planning and execution of executive meetings and events

Administrative & Technology Support

• Set up and maintain meeting spaces for the Executive Director, ensuring they are equipped and welcoming including preparing beverages, food, and supplies as needed
• Run occasional local errands (e.g., lunch pick-up, mail drop-off, purchasing supplies) to support day-to-day needs
• Provide logistical and administrative support for internal and external events
• Support Executive Director’s use of digital tools and technology platforms including Microsoft Office Suite (Outlook, SharePoint, OneDrive, etc.) and Zoom, both on desktop and mobile
• Support technology needs for the Executive Director and problem-solve for any technology issues

Records & Information Support

• Maintain accurate and up-to-date contact lists, calendars, and email lists
• Support updates to the development database (Raiser’s Edge), tracking key donor and partner interactions for the Executive Director
• Organize and maintain digital and physical filing systems for executive-level documentation and communications

Finance & Data Entry Support

• Complete day-to-day finance tasks, including invoice data entry, expense coding, and reconciling credit card statements
• Distribute monthly credit card statements and track staff returns and documentation
• Support the Executive Director’s ability to manage financial processes for their team, including printing budget reports, reimbursement/credit card approvals, etc.
• File and organize financial records in coordination with the Director of Administration

Lwm cov dej num raws li tau muab

Lub Hom Phiaj, Lub Zeem Muag & Qhov Tseem Ceeb + Kev suav nrog, ntau haiv neeg, kev ncaj ncees, thiab kev nkag mus tau

Peb tab tom nrhiav rau cov tib neeg uas mob siab rau kev ua tiav ntawm peb cov tub ntxhais kawm thiab qhia txog lub luag haujlwm, lub zeem muag, thiab qhov tseem ceeb ntawm PS. 

Lub hom phiaj: Txoj Haujlwm Ua Tau Zoo txhawb nqa thiab txhawb cov tub ntxhais hluas kom npau suav txog yav tom ntej, pab lawv ua cov kauj ruam kom mus txog qhov ntawd thiab muab cov cuab yeej uas lawv xav tau kom ua tiav lawv lub hom phiaj 

Lub zeem muag: Txhua tus menyuam nkag mus rau hauv tsev kawm theem nrab yuav kawm tiav high school nrog txoj kev npaj rau lawv lub neej yav tom ntej thiab muaj kev txawj ntse thiab kev ntseeg siab uas yuav coj lawv mus rau hauv lawv lub neej. 

Tus nqi: 

Cov me nyuam thawj!	Dependability, Reliability, thiab Trust
Ib puag ncig tsis txiav txim	Txaus siab rau Loj hlob thiab Hloov
Kev hlub yog tus yuam sij	Txhim kho kev sib raug zoo
Clear thiab Qhib Kev Sib Txuas Lus	Sustain Excellence

Kev cog lus rau kev suav nrog, ntau haiv neeg, kev ncaj ncees, thiab kev nkag tau (IDEA):  
Qhov Kev Ua Haujlwm Zoo sib zog los txuas cov tub ntxhais kawm rau lawv lub hom phiaj los ntawm kev tsim cov programming uas pab tau rau peb cov tub ntxhais kawm thiab tsev neeg. Peb xav txog qhov Kev Ua Haujlwm Zoo uas suav nrog, ntau haiv neeg, kev ncaj ncees, thiab kev nkag mus tau zoo tag nrho rau hauv txhua yam peb ua. Peb yog ib lub koom haum uas mob siab rau cov tub ntxhais kawm, tsev neeg, thiab zej zog, qhia peb cov txiaj ntsig, thiab tau cog lus rau kev xyaum ua haujlwm tawm tsam kev ntxub ntxaug lwm tus thiab IDEA cov hauv paus ntsiab lus. 

Kev Kawm, Kev Paub, thiab Kev Txawj Ntse

Thov nco ntsoov tias thaum cov kev tsim nyog hauv qab no nyiam rau txoj haujlwm no, peb tsis xav tias ib tus neeg yuav tsum muaj tag nrho cov khoom teev tseg. Peb txhawb kom cov neeg muaj ntau yam kev kawm, kev paub, thiab qib kev txawj ntse los thov rau txoj haujlwm no.

• Bachelor’s degree or 4+ years of similar experience (or a combination of training, education, and experience that provides the required knowledge and abilities)
• 4+ years of experience supporting a senior leader, preferably in a nonprofit or mission-driven organization
• Experience managing sensitive or confidential information with care and discretion
• Previous knowledge in Raiser’s Edge preferred
• Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks
• Excellent written and verbal communication skills; capable of drafting clear, professional correspondence
• High attention to detail and accuracy
• Tech-savvy and proficient with Microsoft Office Suite (especially Outlook, Word, Excel), SharePoint, OneDrive, and Zoom

Txoj Haujlwm Xav Tau

• Yuav tsum muaj daim ntawv tsav tsheb siv tau thiab kev tuav pov hwm tsheb
• Muaj peev xwm zaum thiab / lossis sawv ntsug rau lub sijhawm ntev, suav nrog kev nce thiab nqis ntaiv thiab thoob plaws hauv chaw ua haujlwm thiab ntawm cov xwm txheej
• Yuav tsum tau nqa mus txog 25 phaus ntawm lub sijhawm thiab 50 phaus ntawm lub sijhawm

Paub meej txog txoj haujlwm

This position is a full-time, salaried exempt, position. This role will require in-office work daily Monday-Friday at our headquarters in Minneapolis, with some flexibility for remote work. Details on schedule to be discussed in the interview process.

Cov nyiaj them poob haujlwm muaj xws li cov hauv qab no:

• $55,000-$64,000 annual salary
• Lub siab dawb them lub sijhawm so
• Kev pov hwm kev noj qab haus huv zoo heev nrog tus nqi qis (PS them 100% ntawm tus nqi them txhua hli)
• Kev Kho Hniav thiab Kev Pom Zoo Zoo Tshaj Plaws (PS them 100% ntawm tus nqi them txhua hli)
• Short-Term Disability thiab Life Insurance (PS them 100% ntawm tus nqi them txhua hli)
• SIMPLE IRA txoj kev npaj nyiaj laus nrog mus txog 3% match
• Chaw nres tsheb dawb ntawm PS chaw ua haujlwm

Thov

Thov email cov hauv qab no rau thov@projectsuccess.org with a subject line including the name of the position, addressed to Adrienne Diercks, Founder and Executive Director:

• Rov pib dua 
• Daim Ntawv Pov Thawj 
• Cov ntaub ntawv 
• Qhov twg koj hnov txog peb thiab / lossis pom txoj haujlwm tshaj tawm 

Qhov project Success yog mob siab rau tsim ib pab neeg sib txawv thiab suav nrog. Peb txhawb nqa cov neeg sib tw los ntawm ntau yam keeb kwm yav dhau los thiab kev paub dhau los los thov!