Executive Assistant

Fecha de publicación: 6/13/2025
Tipo de puesto: Salario de tiempo completo exento
Ubicación: Con sede en la sede de Project Success en Minneapolis, Minnesota

We are looking for an Executive Assistant to join our team at Project Success. Project Success is a youth development nonprofit organization that helps students connect to their purpose. We work with more than 16,000 6^el-12^el grade students and their families annually and have more than 225,000 alumni around the world. Learn more at proyectosuccess.org.

The Executive Assistant provides high-level administrative and logistical support to the Executive Director. This role supports the Executive Director with scheduling and meeting coordination, drafting internal and external communications, organizing and maintaining records and information systems, and supporting financial and data entry processes for the organization. The Executive Assistant plays a vital role behind the scenes, ensuring that the Executive Director has the tools, resources, and information they need in their day-to-day work.

This role reports to the Executive Director and is part of the Administrative team at Project Success.

The ideal candidate is an organized, dependable, and proactive individual with strong administrative support experience. They are an excellent communicator, both written and verbal, with sound judgment and the ability to handle sensitive information with care and discretion. This individual is comfortable coordinating schedules, executing logistics, and completing data entry tasks with accuracy and efficiency. They bring a high level of technical proficiency, attention to detail, and follow-through to their work while being quick to respond to shifting needs and priorities. They approach their work with integrity and take pride in ensuring that others have what they need to succeed.

Responsabilidades principales del puesto 

Executive Support

• Coordinate meetings for the Executive Director’s calendar, including scheduling, logistics, preparing materials, and sending reminders
• Support meeting follow-up by taking notes as requested, drafting post-meeting communications, and tracking action items to completion
• Assist the Executive Director in managing workflows, priorities, and project deadlines
• Monitor and triage incoming requests and communications, flagging items that require timely attention
• Draft and proofread communications for the Executive Director’s review and approval before sending
• Coordinate travel arrangements, including booking flights, lodging, and transportation
• Prepare meeting materials and presentations, and support the planning and execution of executive meetings and events

Administrative & Technology Support

• Set up and maintain meeting spaces for the Executive Director, ensuring they are equipped and welcoming including preparing beverages, food, and supplies as needed
• Run occasional local errands (e.g., lunch pick-up, mail drop-off, purchasing supplies) to support day-to-day needs
• Provide logistical and administrative support for internal and external events
• Support Executive Director’s use of digital tools and technology platforms including Microsoft Office Suite (Outlook, SharePoint, OneDrive, etc.) and Zoom, both on desktop and mobile
• Support technology needs for the Executive Director and problem-solve for any technology issues

Records & Information Support

• Maintain accurate and up-to-date contact lists, calendars, and email lists
• Support updates to the development database (Raiser’s Edge), tracking key donor and partner interactions for the Executive Director
• Organize and maintain digital and physical filing systems for executive-level documentation and communications

Finance & Data Entry Support

• Complete day-to-day finance tasks, including invoice data entry, expense coding, and reconciling credit card statements
• Distribute monthly credit card statements and track staff returns and documentation
• Support the Executive Director’s ability to manage financial processes for their team, including printing budget reports, reimbursement/credit card approvals, etc.
• File and organize financial records in coordination with the Director of Administration

Otras funciones según se le asignen

Misión, Visión y Valores + Inclusión, Diversidad, Equidad y Accesibilidad

Estamos buscando personas que se apasionen por el éxito de nuestros estudiantes y compartan la misión, la visión y los valores de PS. 

Misión:Proyecto Éxito motiva e inspira a los jóvenes a soñar con el futuro, les ayuda a tomar pasos para llegar allí y les brinda las herramientas que necesitan para alcanzar sus metas. 

Visión:Todo niño que ingrese a la escuela secundaria se graduará de la escuela secundaria con un plan para su futuro y tendrá las habilidades y la confianza que lo acompañarán durante el resto de su vida. 

Valores: 

¡Los niños primero!	Confiabilidad, seguridad y confianza
Un entorno sin prejuicios	Voluntad de crecer y cambiar
El amor es la clave	Desarrollar relaciones saludables
Comunicación clara y abierta	Mantener la excelencia

Compromiso con la Inclusión, la Diversidad, la Equidad y la Accesibilidad (IDEA):  
Proyecto Éxito se esfuerza por conectar a los estudiantes con su propósito mediante la creación de programas que realmente beneficien a nuestros estudiantes y familias. Visualizamos un Proyecto Éxito donde la inclusión, la diversidad, la equidad y la accesibilidad estén plenamente integradas en todo lo que hacemos. Somos una organización que se preocupa profundamente por los estudiantes, las familias y la comunidad, comparte nuestros valores y está comprometida con la lucha continua contra el racismo y los principios de IDEA. 

Educación, experiencia y habilidades

Tenga en cuenta que, si bien las siguientes cualificaciones son las preferidas para este puesto, no esperamos que una sola persona las posea todas. Recomendamos encarecidamente a personas con una amplia gama de formación, experiencia y habilidades que se postulen.

• Bachelor’s degree or 4+ years of similar experience (or a combination of training, education, and experience that provides the required knowledge and abilities)
• 4+ years of experience supporting a senior leader, preferably in a nonprofit or mission-driven organization
• Experience managing sensitive or confidential information with care and discretion
• Previous knowledge in Raiser’s Edge preferred
• Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks
• Excellent written and verbal communication skills; capable of drafting clear, professional correspondence
• High attention to detail and accuracy
• Tech-savvy and proficient with Microsoft Office Suite (especially Outlook, Word, Excel), SharePoint, OneDrive, and Zoom

Requisitos del puesto

• Debe tener una licencia de conducir válida y seguro de automóvil.
• Capacidad para sentarse y/o permanecer de pie durante períodos prolongados, incluido el movimiento hacia arriba y hacia abajo por escaleras y en todo el entorno de oficina y en eventos.
• Debe poder levantar hasta 25 libras a veces y 50 libras en ocasiones.

Detalles del puesto

This position is a full-time, salaried exempt, position. This role will require in-office work daily Monday-Friday at our headquarters in Minneapolis, with some flexibility for remote work. Details on schedule to be discussed in the interview process.

El paquete de compensación incluye lo siguiente:

• $55,000-$64,000 annual salary
• Tiempo libre remunerado y generoso
• Excelente seguro de salud con deducible bajo (PS paga 100% de la tarifa premium mensual)
• Excelente seguro dental y de la vista (PS paga 100% de la tarifa premium mensual)
• Seguro de vida y discapacidad a corto plazo (PS paga 100% de la tarifa premium mensual)
• Plan de jubilación IRA SIMPLE con una contribución equivalente de hasta 3%
• Estacionamiento gratuito en la oficina de PS

Para aplicar

Envíe por correo electrónico lo siguiente a aplicar@projectsuccess.org with a subject line including the name of the position, addressed to Adrienne Diercks, Founder and Executive Director:

• Reanudar 
• Carta de presentación 
• Referencias 
• Dónde escuchaste sobre nosotros y/o encontraste la publicación de trabajo 

Project Success se dedica a formar un equipo diverso e inclusivo. ¡Animamos a postularse a candidatos con una amplia variedad de orígenes y niveles de experiencia!